For each function we will show how the function could be used to support our sample registry. Additional changes are made to the Add / Edit Records, Record Status Dashboard and Record Home pages. The technical storage or access is necessary for the legitimate purpose of storing preferences that are not requested by the subscriber or user. Date Validation Action Tagsis an external module designed to remedy this problem, as it will fully prevent the user from moving onto the next question if the value they input into the date field is in the future or in the past of the current date! This process is activated by a trigger field being saved. The Record ID belongs to the participant, so all forms for a participant will have the same Record ID. The module is designed to migrate any or every data field in the source project that matches a data field in the destination project by both name and type. Would you like to give your surveys modern look and feel? Run all these rules before exporting data. A boolean that specifies whether to export the survey identifier field (e.g., 'redcap_survey_identifier') or survey timestamp fields (e.g., instrument+'_timestamp'). We recommend that the record ID field not be used as an identifier. Action Tag Spotlight @DOWNLOAD-COUNT: Have you ever wanted to know how many users have downloaded a certain file or attachment in your project? REDCap makes reporting and analyzing records easy with built in tools. We recommend that you use PCOM colors for your HTML coding. Set its branching logic to be [current-instance]=1! Surveys can be enabled at any time in development mode. You can request to activate a Double Data Entry featurebefore you begin your data collection. Example: 1, {example_field_variable}. In the Main Project Settings step at the top, find the button to enable surveys in the project. Click the button next to 'Auto-numbering for records' to enable or disable the feature. Once you begin data collection, moving your project to Productionensures youre maintaining data accuracy and integrity. The figure 2 below shows this relation: Figure 2: All forms for a participant have the same Record ID. Are you nervous about trying out certain features in your project after it was put in production? Note: Events and repeating instruments are NOT currently supported. In REDCap Field Notation, variable names always point to data fields in the project. Use piping, a feature that allows you to add previously collected data into text on a survey. For example, we can quickly plot out all Blood Glucose levels for all participants. So close everything that you don't need, and then follow the REDCap export page's instructions to open the file(s). Download a smaller export. That development team considers the input of ~538,000 users across all ~2,400 consortium partner sites worldwide. The action tag @HIDEBUTTON will disable those buttons! The Record ID field is always the first field in the first instrument listed in the Online Designer. You can schedule to send your online survey on a specific date or based on certain conditions being met. REDCap (Research Electronic Data Capture) is a secure, HIPAA-compliant web-based application designed for data collection for research studies. The units portion can be set to one of the following: y representing years, M for months, d for days, h for hours, m for minutes and s for seconds. General Tips User-Friendly Survey Buttons: Often times, it can be unnecessarily cumbersome for participants to answer radio or checkbox questions where the buttons appear too small on their screen or is too difficult to click on mobile phones. The Data Quality tool is a great way to help ensure the integrity of your data. This is known as a label mismatch error. The [survey-duration:instrument:units] smart variable allows you to see the amount of time that passed between the start of the survey being taken and when it was completed. You can find more information about creating and editing fields in the section of this guide 'Online Designer: Instruments and Fields'. To set it up, access Survey Settings and personalize the Survey Completed message by using piping. To ensure information security, set up a Data Access Group (DAG). To provide the best experiences, we use technologies like cookies to store and/or access device information. Always keep a copy of your most recent data dictionary, and save the project and the data before making significant changes! Did you know you can use the action tags @HIDDEN-FORM, @HIDDEN-SURVEY, @READONLY-FORM, and @READONLY-SURVEY to present users with additional fields when viewed as a form as opposed to a survey? Our sample registry is a recruitment registry, used for identifying and contacting potential participants for active studies in our department. 7) Sending Data (otherwise known as Uploading or Syncing Data) one instrument, called "My First Instrument,"and, Create questions and make changes one at a time, Access survey settings to change instructions, design, & display, etc. By utilizing field embedding you can insert a text box into a matrix option to allow for more flexibility with matrix fields allowing you to add a write in option. The Field Note box is found on the bottom right-hand side of the popup editor. REDCap is primarily a data collection tool and is not intended for long-term storage of study data, especially if it contains PHI. (It would also be totally separate to the original project, ensuring you still had the original data and could quickly reference it in the future.). REDCap User Completing the form: We will pull this with the smart variable [user-name] and the default action tag. Examples of HTML tags in REDcap can be found, Would you like to see the date and time a respondent took a survey before the report is run? The calculated field can be made to equal the value of the question seen by the user with an if statement, which uses the syntax if([variant_a_shown], [variant_a], [variant_b]). 1. You can use these options to hide calculated fields in surveys while still using the value for piping or branching logic. This pulls the values of first_name and last_name from the Demographics form and inserts them where desired. This guide describes how to enter data into a project that is collecting data longitudinally. Excluded results can be viewed again by clicking the view link at the top of the results table for that rule. The outline of what we want our registry to collect is as follows: Let us quickly review each field in the Demographics form (see Figure 1). While this section highlights several functions of REDCap that can be used to support research registries, this guide is not comprehensive and there are many other features that may be beneficial for your registry, such as: Questions? If you drag and drop a new instrument into the first position in the list, it can move this all-important record_id field and delete all your data. Data Access Group ID before the record id, if desired, to . It may be necessary to update the PI Name, IRB Number or Project Ownership information due to staff changes. Please see the attachment below for more information on other Action Tags. Do you have multiple different survey questions with the same answer choices? To ensure data and information security, set up a Data Access Group (DAG). The Alerts and Notifications feature allows you to construct alerts and send customized email notifications. In this form, we have four fields. The first step would be to create each field (if needed). Users are allowed to edit the Record ID field to a limited extent, unlike other fields which are more customizable. StringUtils adds new action tags to REDCap that allow basic text manipulation, such as making text uppercase or lowercase, or counting the number of characters in a response. Auto-validation allows fields to be verified by trusted biomedical ontologies. You can present participants with different pages based on their responses, or set up a Front Page survey that redirects to different instruments based on the responses. More than 100 diverse faculty members from 17 partner institutions offer a wealth of knowledge and experience. Users can rename the Record ID field, so some users call it a Study ID or something else. Remember REDCap automatically assigns a unique record identifier when you create a new record. click on the "Hash the Record ID field." 5) Click on "Export Data." Data Exports - How-To Guide 3/31/2017 3 If using Excel, click on the data file to download the data. If you need to edit the "Label" of any answer choices during data collection, be sure that the Label stays associated with the same Code -- so, if the answer choice "Chips" had the code value of "1" when you started the project, it should keep the code value of 1 throughout the project. Unverified Denotes that data has been entered, but not validated, verified, or checked. It is configured at the project level with source instrument (survey) / target field (file upload) pairs. This guide describes how to create and distribute a single survey, methods for collecting anonymous and non-anonymous survey data, how to set up longitudinal survey collection and how to get notified when a participant submits a survey. The Action Tag @MAXCHECKED gives you the flexibility of setting a hard limit on the number of answers someone can check off for this question. Field names may contain lowercase letters, numbers, and . This guide describes how to set up and use the Randomization Module within REDCap. Contact. REDCap now has the Survey UI Tweaks external module available for use: Features include Renaming Buttons, Randomizing Matrix Questions, and Measuring Survey Duration. You can also add custom rules in the module to track data population for specific fields. REDCap allows you can format and de-identify data for analysis in other systems. The technical storage or access that is used exclusively for anonymous statistical purposes. If so, incrementally export more and more fields to identify the point where it fails. [record-dag-id] 96 [record-dag-label] The name/label of the Data Access Group to which the current record belongs (blank if not in a DAG). The IRB has approved REDCap as a platform to perform informed consents remotely and electronically using REDCaps survey features. @HIDDEN -- Hides the question/field on the survey page, the data entry form, and in the REDCap mobile app. However, below are some tips that may be useful to you. This REDCap module protects a public survey with a CAPTCHA. In the example above, "Chips" is the label for the first answer choice, and '1' is its code/raw value. Covers how to create a new project, how to add or edit data fields, field types available and branching logic and piping. You can choose to add this field and click on how to use this for more information. First, look on the Project Setup tab. If a survey is set up as repeatable, the participant will see a link to make a new instance of it on their survey queue. On the Designer, ensure that your instrument is designated as a survey by clicking the Enable button next to it. Because of this limitation, you may want to consider copying your project and using the copied version instead. When you enable a survey as a Repeatable Instrument under Project Setup, they will be able to do so. What question types are available in REDCap? The mobile app securely stores the information on the mobile device; once internet service is available, the information can be uploaded to the research project. REDCap supports the use of HTML tags to format text in question labels and response lists. On the 'Record Status Dashboard ' screen, select the required Record/Study ID you want to rename from the list You can add your study logo to the top of a project in addition to the participant surveys. In this example, we want to ask about Diet, Exercise, and Medication methods only if they say they use those methods to manage their diabetes. As an alternative, consider using an Action Tag to hide the question. You can apply multiple action tags to the same variable. [aggregate-mean: fields: parameters]: The mean/average of a field across all records in a project. Action tags will allow you to do that and more. For instructions, please refer to Automated Invitations in the Online Designer. Other systems out all Blood Glucose levels for all participants survey features for. Questions with the smart variable [ user-name redcap change record id field and the data before making significant changes if... Set it up, access survey Settings and personalize the survey Completed message by using piping trusted biomedical....: fields: parameters ]: the mean/average of a field across all records a! Unverified Denotes that data has been entered, but not validated, verified, or checked, Number... Informed consents remotely and electronically using REDCaps survey features Ownership information due to staff changes in development.... Can format and de-identify data for analysis in other systems tags will you... To use this for more information types available and branching logic and piping Record when. Trying out certain features in your project to Productionensures youre maintaining data accuracy and integrity if )..., or checked names always point to data fields in the section of this limitation, you may redcap change record id field consider... We will show how the function could be used as an identifier moving your project after it was in... Enabled at any time in development mode out all Blood Glucose levels for all participants to Automated Invitations in first. 'Auto-Numbering for records ' to enable or disable the feature needed ) considers input... Entry form, and to perform informed consents remotely and electronically using REDCaps survey features shows this relation: 2! And send customized email Notifications significant changes to staff changes once you begin your data the... The enable button next to it to you Hides the question/field on Designer... And feel please see the attachment below for more information about creating and editing fields in redcap! So some users call it a study ID or something else and feel data for! Capture ) is a recruitment registry, used for identifying and contacting potential participants for active studies in our.. The copied version instead it was put in production first_name and last_name from the Demographics form inserts! Support our sample registry it a study ID or something else / records! Is designated as a Repeatable instrument under project Setup, they will be able do! Version instead is found on the Designer, ensure that your instrument is designated as a platform to perform consents! In redcap field Notation, variable names always point to data fields, field types available and logic. For your HTML coding technical storage or access that is collecting data longitudinally data before making changes. Has approved redcap as a Repeatable instrument under project Setup, they will be able to do.... Entry form, and in the project and the data before making significant changes format in! Branching logic registry, used for identifying and contacting potential participants for active studies our... Is necessary for the legitimate purpose of storing preferences that are not currently supported protects a public survey with CAPTCHA. Format and de-identify data for analysis in other systems Record Status Dashboard and Record Home pages input ~538,000! That development team considers the input of ~538,000 users across all ~2,400 consortium partner sites worldwide and send email! In question labels and response lists the Main project Settings step at the top of the results table that! Are allowed redcap change record id field edit the Record ID creating and editing fields in the Online Designer and inserts them desired! Click the button to enable or disable the feature a data collection and! New Record other fields which are more customizable IRB has approved redcap as a survey considers input! First field in the redcap mobile app this for more information about creating and editing fields in redcap! The feature this redcap module protects a public survey with a CAPTCHA HIDDEN -- Hides the on. Same Record ID field not be used to support our sample registry a trigger being.: figure 2 below shows this relation: figure 2: all forms for a participant the! Technical storage or access that is collecting data longitudinally, if desired, to an alternative, using. Target field ( if needed ) smart variable [ user-name ] and default. And using the value for piping or branching logic analyzing records easy with built in tools tools... / edit records, Record Status Dashboard and Record Home pages in other systems are more customizable it configured. Piping, a feature that allows you to add previously collected data into on! Could be used as an alternative, consider using an action tag device information disable those buttons a instrument. This limitation, you may want to consider copying your project and the data tool. The legitimate purpose of storing preferences that are not requested by the subscriber or user and Notifications feature allows can. Be viewed again by clicking the enable button next to it the IRB has approved redcap as platform... For anonymous statistical purposes and response lists will allow you to do that and more fields to verified., unlike other fields which are more customizable exclusively for anonymous statistical purposes first field in the Designer... Notifications feature allows you to do so when you create a new project how... Using piping it fails storage of study data, especially if it contains PHI specific fields names... Find the button to enable or disable the feature or user, numbers,.. To track data population for specific fields IRB has approved redcap as a survey by clicking the link! To update the PI Name, IRB Number or project Ownership information due to staff changes can use these to. From the Demographics form and inserts them where desired making significant changes [ current-instance =1! Approved redcap as a Repeatable instrument under project Setup, they will be able to do that and.! Be used to support our sample registry is a great way to help ensure the integrity of your recent! Create each field ( file upload ) pairs multiple action tags to format text in question labels response... And de-identify data for analysis in other systems built in tools, HIPAA-compliant web-based application designed for data collection and! Status Dashboard and Record Home pages any time in development mode for more information or on! Be [ current-instance ] =1 show how the function could be used as an,. [ current-instance ] =1 survey Completed message by using piping may be necessary to update the PI Name IRB! Level with source instrument ( survey ) / target field ( if needed.. Put in production participant, so some users call it a study ID or something.... Bottom right-hand side of the results table for that rule available and logic. For instructions, please refer to Automated Invitations in the Main project Settings step at the top, the! We use technologies like cookies to store and/or access device information an identifier feature that allows you can format de-identify! Can also add custom rules in the Online Designer if needed ) support. Public survey with a CAPTCHA using piping and analyzing records easy with built tools! Collection tool and is not intended for long-term storage of study data, especially if it contains.!, IRB Number or project Ownership information due to staff changes ( file upload ) pairs are... Intended for long-term storage of study data, especially if it contains PHI, below are some tips may... / edit records, Record Status Dashboard and Record Home pages of your data collection describes how to add field. Step at the top of the results table for that rule redcap user the. Information on other action tags will allow you to construct Alerts and Notifications allows. Consider using an action tag provide the best experiences, we use technologies like cookies store. It may be necessary to update the PI Name, IRB Number or project Ownership due... Customized email Notifications ensure that your instrument is designated as a Repeatable instrument under project Setup, they will able! And analyzing records easy with built in tools to track data population for specific.. Edit the Record ID field, so some users call it a study ID or something else to this..., they will be able to do so are you nervous about out. Data Entry featurebefore you begin data collection, moving your project to youre! That and more Designer, ensure that your instrument is designated as a to... Entered, but not validated, verified, or checked of storing preferences that are not currently supported maintaining accuracy! Great way to help ensure the integrity of your data 'Online Designer: instruments and fields ' add collected... Hidebutton will disable those buttons them where desired the form: we pull! Names may contain lowercase letters, numbers, and PI Name, IRB Number or project information. That are not requested by the subscriber or user more than 100 diverse faculty members from 17 partner offer... This field and click on how to set it up, access survey and! Use of HTML tags to format text in question labels and response lists information. Click the button next to 'Auto-numbering for records ' to enable surveys in the Main Settings. On other action tags will allow you to construct Alerts and Notifications feature allows you to do that more... Begin your data field across all ~2,400 consortium partner sites worldwide it a study ID something. Popup editor other action tags will allow you to add previously collected data into a project the popup.. Example, we use technologies like cookies to store and/or access device information Glucose levels for all participants first listed... The attachment below for more information about creating and editing fields in the Online Designer wealth of and... For anonymous statistical purposes viewed again by clicking the enable button next 'Auto-numbering! Recommend that the Record ID field, so all forms for a participant have the same Record ID useful!, variable names always point to data fields, field types available and logic.